Data subject to a maximum retention period

Summary dated 1 September 2021 of the essential legal provisions regarding the retention periods of your archives.

Although we have composed this list with much care, Merak N.V. cannot be held responsible for any errors or any changes made to legislation.

(1) The places which, by their nature, pose a particular safety risk under the Royal Decree of 6 December 2018 are the following:

1. airports open to commercial traffic;
2. the stations and public transport vehicles of the public transport companies;
3. nuclear sites;
4. military domains;
5. the prisons within the meaning of Article 2, 15°, of the Basic Law of 12 January 2005 on the prison system and the legal status of detainees, community centres for minors who have committed an offence described as a crime, as referred to in Article 606 of the Code of Criminal Procedure, and forensic psychiatric centres, as referred to in Article 3, 4°, c) of the Act of 5 May 2014 on internment;
6. the international institutions or embassies determined by the King in accordance with Article 137 of the Act of 2 October 2017 regulating private and particular security;
7. the port facilities referred to in Article 2.5.2.2 of the Belgian Shipping Code;
8. the facilities referred to in the cooperation agreement of 16 February 2016 between the Federal State, the Flemish Region, the Walloon Region and the Brussels-Capital Region on the control of major-accident hazards involving dangerous substances;
9. the other places determined by the King in accordance with Article 138 of the Act of 2 October 2017 regulating private and particular safety;
10. the National Bank of Belgium;
11. the money counting centres within the meaning of Article 2, 20°, of the Act of 2 October 2017 regulating private and particular security.

(2) The Royal Decree of 8 May 2018 provides that the register of image processing activities shall contain the following information:

1. the name and contact details of the controller and, where applicable, of the joint controller, of the representative of the controller and of the data protection officer;
2. the purposes of processing;
3. a description of the categories of data subjects and of the categories of personal data;
4. the categories of recipients of personal data, including recipients in third countries or international organisations;
5. where appropriate, transfers of personal data to a third country or an international organisation, including an indication of that third country or international organisation and the documents relating to the appropriate safeguards;
6. the time limits envisaged for the erasure of the various categories of data, in particular the retention period of the data, if the images are recorded;
7. a general description of the technical and organisational security measures, including the security measures taken to prevent access by unauthorised persons and those taken in the context of the communication of data to third parties;
8. the legal basis for the processing;
9. the indication of the type of location;
10. the technical description of the surveillance cameras and, in the case of fixed surveillance cameras, their location, if necessary indicated on a plan;
11. in the case of temporary or mobile surveillance cameras, the description of the areas monitored by these surveillance cameras and the periods of use.
12. the method of information relating to the processing;
13. the location for processing the images;
14. whether or not viewing in real time is organised and, if so, the way in which it is organised.
15. When it concerns the camera surveillance of a non-enclosed location or of surveillance cameras aimed at the perimeter of a closed location, the register shall also contain, where appropriate, the positive opinion of the competent municipal council.